January 2019 Meeting Agenda

Four State CVEB Meeting Agenda

Hospice of the Panhandle

330 Hospice Lane

Kearneysville WV 25430

Meeting in the Education Center

Conference Line: Dial   US: +1 408-740-3766

Meeting ID: 839 274 927

January 25, 2019

10:30-12:30

  • Meeting facilitator: CVEB Officers
  • Host: Hospice of the Panhandle
  • Call to order/ Pledge of Allegiance (Led by Joe Holliday)
  • Moment of Silence (Led by Joe Holliday)
  • Circulate Sign-in Sheet
  • Read Mission Statement ( Chris Basch)
  • Visitor Introductions

Old Business:

  • Open floor for voting; Sgt@Arms, Vice President, Communication (Social Media), internal communication liaison.
  • Secretary position still open  
  • Co-communication position open: Outreach
  • Committee Chairs and committees
  • Bylaws (5 min)

New Business:

  • Planning 2019: Public Forums and other events, let’s get this done!
  • New meeting format

Presentations:

Two presentations are planned but presenters are not yet confirmed.

Open discussion and adjourning of the meeting.

November 2018 meeting minutes

Four State CVEB Minutes

Hospice of the Panhandle

330 Hospice Lane

Kearneysville WV 25430

Meeting in the Education Center

Conference Line: Dial   US: +1 408 740 3766

   Meeting ID: 839 274 927

November 30th, 2017

10:30 – 12:30

Meeting Facilitator: Sam Rock  and Jamila Fleet(Co-chairs)

  • Host: Hospice of the Panhandle
  • Call to order / Pledge of Allegiance (Led by Sam Rock)
  • Moment of Silence  (Led by Sam Rock)
  • Circulate sign-in sheet
  • Chris Bash read Mission Statement
  • Introductions of new members, No new Members

 

 

  • Old Business

 

  • Recap and Slideshow of Parade
  • Sam Rock talked about the day of the Parade, Judges Jocelyn and Sam, a flyover for next year is confirmed.
  • T-shirts are still available
  • Creating a Press release about Parade was discussed, (thanking all participants)

 

 

  • New Business

 

  • Jamila Fleet informed about difficulties forming a 501 C (3) that came to attention after working with the WVU law clinic. A motion was made by Lou Ann Kramer and seconded by Kenneth Hawthorne to dissolve the Business registration and keep the FS CVEB as is.
  • Changes in the structure of the board were discussed:
    • Change from two Co-chairs to President and Vice President, one secretary, and three communication liaisons. The membership voted and approved new structure.
  • Bylaws need to be adjusted now.
  • Jamila Fleet presented a slideshow with her thoughts on moving forward in 2019.
    • More focus on local issues in Martinsburg
    • Forums, Resource fair, Homeless count
    • Sam Rock suggested doing a 5K run
    • Bill suggested a bike ride
  • There will be no meeting on 12/28/2018, instead, we will have our annual Potluck on 12/21/2018. Simone Hawthorne will check on room availability and CVEB will send out invitations
  • Sam Rock announced his resignation and nominated Simone Hawthorne as President. The membership voted unanimously that Simone Hawthorne will be President of the FS CVEB effective December 1st, 2018.
  • Jamila Fleet announced her resignation as Co-chair effective 01/01/2019. Sam Rock nominated Jocelyn Doyle for the vice president position and the membership voted unanimously that Jocelyn Doyle will be Vice President effective 01/01/2019.
  • There are now three vacant positions to be filled:
    • Co-communication liaison, 2 positions
    • Secretary

 

 

  • Membership discussion:

 

    • Sam Rock informed the membership about a Veteran in need of home improvements in Berkley Springs, trash removal and tree removal is also needed. This veteran is dying and trying to make it easier on his wife for the time after he is gone.
    • Kenny Hawthorne has tickets to the Military Bowl 12/31/2018 in Maryland if interested email Kenny asap (kennyhawthorne@gmail.com)

 

  • Meeting adjourned at 12:30

November 2018 Meeting Agenda

Four State CVEB Agenda  

Hospice of the Panhandle

330 Hospice Lane

Kearneysville WV 25430

Meeting in the Education Center

November 30, 2018

Conference Line: Dial   US: +1 646 876 9923  
   Meeting ID: 656 124 624
Time: 10:30 – 12:30

 

Meeting Facilitator: Samuel Rock and Jamila Fleet (Co-Chairs)

Location: Hospice of the Panhandle

  1. Call to Order / Pledge of Allegiance
  2. Moment of Silence
  3. Read the Mission Statement
  4. Circulate sign in sheet
  5. Introduction of new members

 

Old Business

  • Review Parade Event
  • Vote on adoption of 501 c3
  • Review WVU proposed Bylaw changes
  • Discuss CVEB focus areas
  • Vote on vacancies
  • propose a new meeting schedule

Propose a new meeting schedule.

New Business

  1. Open Forum/Member Suggestions (Group members share information in regards to upcoming events in the community and/or reach out to the group for direction in regards to specific veteran issues)
  2. Special Requests – DONATE CHILDREN’S BOOKS

– Book Drive –  Please bring in any new or slightly used children’s book for Berkeley Springs American Legion Auxiliary Christmas Party.  

Upcoming Events Announcements.

Next Meeting: No meeting for December.  If you are having a holiday party, please share information with the members.

 

August 2018 Meeting minutes

Four State CVEB Minutes

Hospice of the Panhandle

330 Hospice Lane

Kearneysville WV 25430

Meeting in the Education Center

Conference Line: Dial   US: +1 408 740 3766

   Meeting ID: 839 274 927

August 31, 2018

10:30 – 12:30

  • Meeting Facilitator: Sam Rock  and Jamila Fleet(Co-chairs)
  • Host: Hospice of the Panhandle
  • Call to order / Pledge of Allegiance (Led by Sam Rock)
  • Moment of Silence  (Led by Sam Rock)
  • Circulate sign-in sheet
  • Read Mission Statement
  • UPDATE Members on Veterans Day Parade Planning/Progress

Committee met with Lt. Doyle from the Martinsburg City Police Department and went through arrangements and process of the parade including where barriers will be set up. Union Sales permitted to use the parking lot. The parade will go down Queen Street. If there is a float, meeting place will be at the Sheriff’s Department. Martinsburg City Police will provide police vehicle to signal start of parade. Fundraiser at Walmart raised $333.20 for event.  The committee is looking into other ways to raise money. Next meeting date TBA. Money collected so far $510.00 Tri-State Submariners, $500.00 from Valley College and $480.00 from the first car wash. Committee discussed T-Shirt and Banner prices.

 

New Members/Visitors

Andrea Riley (Victim Advocate @ Shenandoah Women’s Center/Domestic Violence Victims Task Force

Cat Hagodorn (Family Resource Network/Catholic Charities)

Mya Daniels and Marisha Carpenter (intern @ Shenandoah Women’s Center)

  • Sam has received a donation of (men’s) shirts (please take shirts with you when you go if you know where a need is)
  • Sam raffles off a bucket of car wash supplies (estimated value $80.00)
  • Sam was invited to New York by WWE and met with NBC Universal.  Once CVEB is 501 C3, NBC would like to donate funds. Sam also has been chosen to participate in the Wounded Warrior leadership project.  Support groups and agency support to come.
  • Jamila updates on Sponsorship questions and request suggestions from group members in regards to ideas on additional agencies to invite.  All organizations are invited. Open event. Anyone from the VAMC that would like to attend the event should see Sarah Tolstyka. .EPTA has reached out and offered to assist with transporting Veterans to and from the Parade. Sam is working with Air National Guard in attempt to get a “flyover” prior to parade start. Sam has also reached out to MPD for an opening escort.
  • LaDonna Weller (CVEB Secretary) will have flyers at the next meeting advertising CVEB meeting date and times. Officers encourage membership to pass flyers out to increase CVEB awareness.
  • Lori Barrone Veteran Experience Officer provides update. Lori covers Maryland West Virginia and D. C. Lori commends Frederick County CVEB for their help with a recent veteran crisis. New VA Secretary (Tom) has been appointed, focus on Customer Service.  Mrs. Barrone is reaching out to promotes Vet Talk X exercises. These are positive uplifting stories about veterans in the communities.
  • Presentation by Cicily Burrows from SAMHSA (Substance Abuse and Mental Health Services Administration)
  • New Position nominees (Voting will take place @ next meeting)

Chris Basch- Treasurer

Jocelyn Doyle-Internal Communication Liaison

Danielle Clum-External Communication Liaison

  • By Law Update- Working with WVU Law Clinic and has been assigned a team that will provide best practice for by laws in regards to membership organizations
  • UPCOMING EVENTS

Americorp student requesting participation in a 9/11 Ceremony to honor service members

September 6 -Mobile Food Pantry @ Jefferson County DHHR

September 14-Mental Health First Aid Training (Contact Joseph Holliday @ Blue Ridge)

September 19-20 – Training on how to recognize signs of homicide in DV situations

October 25- WV National Guard Resource Fair (Contact LuAnne Kramer for information)

  • NEXT MEETING: September 28, 2018 (10:30-12:30) @ Hospice