Four State Veterans Engagement Board By-laws

ARTICLE I

Name and Title

 

  • SECTION 1.  By virtue of these by-laws, this board shall be known as Four State Community Veterans Engagement Board or CVEB.

 

  • SECTION 2.  Titles assigned hereafter will be referred to as Officers, Board, and Committees.
      1. Officers: Leadership for the Board; Co-Chairs, Secretaries, and Communication Liaisons.
      2. Board: Members; engaged organizations participating in Board at-large and in committee, when deemed appropriate.
      3. Committees: Sub-groups of the Board focused on the functional areas as determined by the Board membership.

ARTICLE II

Purpose

  • SECTION 1.  The purpose of the CVEB is to address Veterans issues and improve coordination of services within the community and Four States area to meet the needs of Veterans, Services Members, and their families.  It further:
  1. Promotes and support inclusive and accessible opportunities to aid Veterans in transition, assimilating, and developing healthy and productive habits in society.
  2. Provides a forum for relevant, community-driven organizations to discuss current Veteran issues and plan for future programming.
  3. Encourages cooperative, coordinated, flexible, and integrated efforts leading to improved functioning of the Board and more efficient and effective services for Veterans and their families.

ARTICLE III

Membership and Voting

  • SECTION 1.  Membership:  Membership is open to all Veterans, Veteran family members, Veteran support organizations and stakeholders.  Additional organizations may join based on a needs assessment of the existing membership.
  1. Membership is voluntary.
  2. Membership selection and makeup should reflect community interests and priorities.
  • SECTION 2. Voting:  For voting purposes, the following guidelines will be followed:
  1. Each CVEB appointed officer will have one individual vote.
  2. Each approved board member will have one vote.
  3. Officers and members must be present in order to cast a vote on matters presented to the floor.

 

ARTICLE IV

Meetings

  • SECTION 1.  Regular/Routine Meetings: Where possible, the Board will meet monthly at a time and place designated by the Board Officers.  In situations where regularly scheduled meetings cannot be achieved, an appropriate board meeting will be scheduled within the following month or within the next 30 days.
  1. Reports from each Committee will be addressed if so needed.
  2. Committees may conduct separate meetings prior to Board meetings in order to accurately address issues in their functional areas.
  3. Minutes will be recorded and issued to the Board for review, approval, and dissemination, usually within 72 business hours of meeting termination.
  4. Electronic mail may be used for official notices and communication of the Board.
  5. The Board will establish Committees as necessary to meet the needs of the community.
  • SECTION 2.  Special Meetings: A special meeting can be called by any voting member in accordance with the provisions of these By-Laws.
    1. No business shall be transacted at any special meeting except that for which the meeting is called.

ARTICLE V

Board Officers and Committee Leads

  • SECTION 1.  Officers:  The Board Officers shall consist of (7) positions: (2) co-Chairs; (2) co-Secretaries; (2) Communication Liaisons; (1) Webmaster
  1. The Board Officers may propose to create positions and approval process will be granted by member vote.
  2. The Board Officers will have general supervision of the committees.
  3. New Board Officers will be elected as approved term limits expire.  The ’voting board- members’ will vote on positions.
  4. The Board Officers will have the flexibility to make changes as needed in the event of the repeated absence or lack of input.
  • SECTION 2. Committee Leads:  Board Officers and Committee leads failing to attend meetings or provide meaningful information may be asked to step down from the assigned position.  
  • SECTION 3.  Terms:

Proposed term lengths (Board Officers)

Co-Chair 2 positions

Co-Secretary 2 positions

Communication Liaison 2 positions

Webmaster 1 Position

Board selected (2) year term lengths for each Officer.

Functional Categories (Committee Leads)

VA Administration Permanent Education & Training 2 year

Homelessness & Housing 2 year Justice & Legal 2 year

Counseling & Faith-Based Services 2 year Public Health 2 year

Employment & Workforce Services 2 year Veteran Resources 2 year

Transportation 2 year

Article VI  

Duties of Board Officers and Committee Leads

  • SECTION 1.   Co-Chairs:
  1. Shared responsibility for leading the Community Veterans Engagement Board
  2. Attend all CVEB meetings unless prior notice is provided due to extenuating circumstances
  3. Act as liaison between Veterans Affairs and membership communities
  4. Provide leadership, guidance and mentoring in the development of new and existing programs for veterans and family members
  5. Work with local Veterans Affairs Director and relevant staff on issues regarding non-profit funding, networking, awards opportunities, and other support topics
  6. Submit articles to Communication Liaison for review and publication
  7. Mentor and encourage members for full participation
  8. Perform other duties as suggested by the Board
  9. Develop reporting format and report to Veterans Affairs Director, monthly, of discussions, actions, events, and concerns
  10. Co-chair positions shall work together in order to prevent fragmenting of membership
  11. Train elected successor
  • SECTION 2.   Co-Secretaries:
  1. Work with Co-Chairs to ensure accurate and effective administration of board matters
  2. Work with Co-Chairs to determine program/event dates (spring, summer, fall); special sessions may be addressed by committee leads
  3. Actively engage in brainstorming/planning sessions
  4. Accurately record meetings minutes and publish to membership timely.  Minutes shall include; date, time, location, members present, discussions, issues, motions presented, voting, and actionable items with action person
  5. Responsible for dissemination of information to membership (internal)
  6. Act as custodian of records
  7. Ensure an up to date copy of by-laws are present at all meetings
  8. Train elected successor
  9. Maintain an accurate roster of all veteran-related organization members
  • SECTION 3.   Communication Liaisons:
  1. Work with Board to ensure accurate information is properly documented and reviewed prior to release to external community and stakeholders
  2. Establish and maintain an automated database for document sharing within the membership
  3. Coordinate with co-Secretaries to ensure all issues and topics are documented
  4. Actively engage in brainstorming/planning sessions
  5. Train elected successor
  • SECTION 4. Webmaster

 

  • Responsible for website and social media account(s) support.
  • Responsible for working closely with communication liaison posting.
  • Responsible for content posted to the website and social media account(s).

 

  • SECTION 5.   Committee Leads:
  1. Work with committee members to determine needs, issues, and gaps within respective field.
  2. Report findings of needs, issues, and gaps to Board Officers and Board during monthly meetings.
  3. Suggest means for corrective actions to each need, gap, and issue identified to Board Officers and Board.

 

Article VII  

Act of Good Faith

  • SECTION 1.  The Board Officers, Committees, and Members shall not use this platform for personal gain or organizational promotion.

Article VIII  

Amendments and By-Laws

  • SECTION 1.  These by-laws may be amended at regular member meeting if a motion is passed.
  • SECTION 2.  Board Officers must be present to vote on by-law changes.
Share This