Agenda February 2019

Four State CVEB Meeting

Hospice of the Panhandle

330 Hospice Lane

Kearneysville WV 25430

Meeting in the Education Center

February 22, 2019

10:30 – 12:30

Monthly Meeting

Friday 10:30 am | 2 hours | (UTC-05:00) Eastern Time (US & Canada)

Meeting number: 623 051 107

Password: ZdRYqTPm


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Meeting Facilitator: Simone Hawthorne (President), Chris Basch (Vice-President)

Host: Hospice of the Panhandle

  1.  Call to order / Pledge of Allegiance
  2.  Moment of Silence
  3.  Circulate sign-in sheet
  4.   Introductions of new members
  5.  Old Business
  • Bylaws
  • Committees


  1.  New Business


    1. New needs Survey for 2019


    1. Upcoming Events (Group members share information about upcoming events in the community)


  1.   Presentations


  • Greg Edens (Vet Center)
  • Chris Basch


  1. Open Forum / Member Suggestions
  2.  Closing Remarks: Next Meeting:  March 29th 2019, 10:30 AM to 12:30 PM

Confirmed Location:    Hospice of the Panhandle


January 2019 Meeting Agenda

Four State CVEB Meeting Agenda

Hospice of the Panhandle

330 Hospice Lane

Kearneysville WV 25430

Meeting in the Education Center

Conference Line: Dial   US: +1 408-740-3766

Meeting ID: 839 274 927

January 25, 2019


  • Meeting facilitator: CVEB Officers
  • Host: Hospice of the Panhandle
  • Call to order/ Pledge of Allegiance (Led by Joe Holliday)
  • Moment of Silence (Led by Joe Holliday)
  • Circulate Sign-in Sheet
  • Read Mission Statement ( Chris Basch)
  • Visitor Introductions

Old Business:

  • Open floor for voting; Sgt@Arms, Vice President, Communication (Social Media), internal communication liaison.
  • Secretary position still open  
  • Co-communication position open: Outreach
  • Committee Chairs and committees
  • Bylaws (5 min)

New Business:

  • Planning 2019: Public Forums and other events, let’s get this done!
  • New meeting format


Two presentations are planned but presenters are not yet confirmed.

Open discussion and adjourning of the meeting.

August 2018 Meeting minutes

Four State CVEB Minutes

Hospice of the Panhandle

330 Hospice Lane

Kearneysville WV 25430

Meeting in the Education Center

Conference Line: Dial   US: +1 408 740 3766

   Meeting ID: 839 274 927

August 31, 2018

10:30 – 12:30

  • Meeting Facilitator: Sam Rock  and Jamila Fleet(Co-chairs)
  • Host: Hospice of the Panhandle
  • Call to order / Pledge of Allegiance (Led by Sam Rock)
  • Moment of Silence  (Led by Sam Rock)
  • Circulate sign-in sheet
  • Read Mission Statement
  • UPDATE Members on Veterans Day Parade Planning/Progress

Committee met with Lt. Doyle from the Martinsburg City Police Department and went through arrangements and process of the parade including where barriers will be set up. Union Sales permitted to use the parking lot. The parade will go down Queen Street. If there is a float, meeting place will be at the Sheriff’s Department. Martinsburg City Police will provide police vehicle to signal start of parade. Fundraiser at Walmart raised $333.20 for event.  The committee is looking into other ways to raise money. Next meeting date TBA. Money collected so far $510.00 Tri-State Submariners, $500.00 from Valley College and $480.00 from the first car wash. Committee discussed T-Shirt and Banner prices.


New Members/Visitors

Andrea Riley (Victim Advocate @ Shenandoah Women’s Center/Domestic Violence Victims Task Force

Cat Hagodorn (Family Resource Network/Catholic Charities)

Mya Daniels and Marisha Carpenter (intern @ Shenandoah Women’s Center)

  • Sam has received a donation of (men’s) shirts (please take shirts with you when you go if you know where a need is)
  • Sam raffles off a bucket of car wash supplies (estimated value $80.00)
  • Sam was invited to New York by WWE and met with NBC Universal.  Once CVEB is 501 C3, NBC would like to donate funds. Sam also has been chosen to participate in the Wounded Warrior leadership project.  Support groups and agency support to come.
  • Jamila updates on Sponsorship questions and request suggestions from group members in regards to ideas on additional agencies to invite.  All organizations are invited. Open event. Anyone from the VAMC that would like to attend the event should see Sarah Tolstyka. .EPTA has reached out and offered to assist with transporting Veterans to and from the Parade. Sam is working with Air National Guard in attempt to get a “flyover” prior to parade start. Sam has also reached out to MPD for an opening escort.
  • LaDonna Weller (CVEB Secretary) will have flyers at the next meeting advertising CVEB meeting date and times. Officers encourage membership to pass flyers out to increase CVEB awareness.
  • Lori Barrone Veteran Experience Officer provides update. Lori covers Maryland West Virginia and D. C. Lori commends Frederick County CVEB for their help with a recent veteran crisis. New VA Secretary (Tom) has been appointed, focus on Customer Service.  Mrs. Barrone is reaching out to promotes Vet Talk X exercises. These are positive uplifting stories about veterans in the communities.
  • Presentation by Cicily Burrows from SAMHSA (Substance Abuse and Mental Health Services Administration)
  • New Position nominees (Voting will take place @ next meeting)

Chris Basch- Treasurer

Jocelyn Doyle-Internal Communication Liaison

Danielle Clum-External Communication Liaison

  • By Law Update- Working with WVU Law Clinic and has been assigned a team that will provide best practice for by laws in regards to membership organizations

Americorp student requesting participation in a 9/11 Ceremony to honor service members

September 6 -Mobile Food Pantry @ Jefferson County DHHR

September 14-Mental Health First Aid Training (Contact Joseph Holliday @ Blue Ridge)

September 19-20 – Training on how to recognize signs of homicide in DV situations

October 25- WV National Guard Resource Fair (Contact LuAnne Kramer for information)

  • NEXT MEETING: September 28, 2018 (10:30-12:30) @ Hospice



Agenda for July 2018 general meeting

Four State CVEB Meeting
Hospice of the Panhandle
330 Hospice Lane
Kearneysville WV 25430

Meeting in the Education Center

Conference Line: Dial   US: +1 408 740 3766  

   Meeting ID: 839 274 927

July 27, 2018

10:30 – 12:30


Meeting Facilitator: Samuel Rock and Jamila Fleet (Co-chairs)

Host: Hospice of the Panhandle


  • Call to Order/Pledge of Allegiance
  • Moment of Silence
  • Read the Mission Statement
  • Circulate sign in sheet
  • Introduction of new members
  • Old Business
    1. Committee Re-Engagement (sign-up sheets in the back)
    2. UPDATE Members on Veterans Day Parade Planning Progress


  1. New Business
    1. By Laws-still working on updates to submit with a 501c (3) package
    2. Referral Request- Suggestions for additional lawyers used by VSO’s
    3. Veteran’s Column in the newspaper.
  2. Presentations
    1. WV Workforce Career OneStop-Peter Christensen


  • Working Committees-10 Min/ Committee Reports
  • Open Forum/Member Suggestions (Group members share information in regards to upcoming events in the community and/or reach out to the group for direction in regards to specific veteran issues)
  • Closing Remarks: Next Meeting will be on August 31, 2018, from 10:30 to 12:30 @ Hospice of the Panhandle


Meeting Minutes for June 2018 general membership meeting

    Date: 29 June 2018

        Time: 10:30 A.M.

        Location: Hospice of the Panhandle

Board Members:

Present (Note the # required for a quorum) Absent
Jamila Fleet Co-Chair Joe Holliday – Communications
Sam Rock Co-Chair
La Donna Secretary
Simone – Communications





Agenda Discussion Responsibility
UPDATE: NEW DIRECTION Incorporation/501 C3 . Sam updates the membership on the possibility of heading in a new direction (applying for a 501 C 3 status). Some members shared concerns in regards to risk and liabilities. Membership questions whether or not an “audit committee” will be gathered to ensure that funds are being spent properly. It was suggested that an attorney, accountant be consulted and a treasurer assigned. (Christopher Basch volunteers as Treasurer if no other suitable candidates are identified). Local Banks have been researched and United Bank was chosen due to their high documentation/record standards. Co-chair assures membership that the Board will remain transparent throughout the entire application process. It was determined that the By-Laws will need to be modified to support the status. Several members volunteered expertise (Kenneth Hawthorne Contract Specialist, Christopher Basche proficient in QuickBooks)

Co-Chair brings Motion to proceed with the application, Motion passed and voted upon. Motion to proceed APPROVED.

Officers will begin the application process and keep membership posted.
Fundraising Co-chair reaching out for fundraising ideas. Advanced Auto has donated a car cleaning bucket full of supplies in addition to volunteering their water for a car wash. Wal-Mart has volunteered a space in front of their store to set up a booth. Other suggestions: reach out to Job Corps for student volunteers *car wash*, silent auction @ the ROUNDHOUSE, selling ad space on the website, Golf Tournament, go fund me page, advertise a standing banner of local businesses, boosters, souvenir booklets etc. ALL CVEB MEMBERS
Spirit of Jefferson County Reaching out to members for assistance with article submissions. The Spirit of Jefferson County has agreed to feature a monthly article on Veteran related issues. Volunteers needed to write articles. Also needed are topics. It was discussed that members and committees provide suggested topics at the next meeting. ALL CVEB MEMBERS
Presentation: Home Helpers Lisa Fausey with HOME HELPERS: agency providing in-home non-medical care, providing personal care, meal preparation, light housekeeping, transportation, and emergency assistance devises. The agency will also assist with submission of Aid and Attendance Benefits.
Presentation: Honor Alliance Kenneth Hawthorne veteran organization serving veterans, first responders, military personnel and family members.

Offers PTSD Support Groups (Tuesdays from 4-6) recreational opportunities

education assistance

Veteran owned business certification and resume assistance available (Tuesdays from 1:30-3:30)  

Claim submission assistance.

Also offers PTSD support for spouses Tuesdays from 3:30 -4:00.

(126 E Burke Street @ the HUB)

Cascading messages Deacon Riders Veterans Family Picnic on September 22 @ VFW Grounds

Shuttle Bus and Courtesy Van Driver Volunteers needed: See Terry Stotler @ VAMC

St Leos collecting plastic bags for sleeping mats

Deacon Riders in Shepherdstown 4th of July parade @ 11 a.m.

Food Giveaway Covenant Baptist Church July 22, 2018

Veterans Resources & Recognition Day July 11, 2018, 9:00-2:00 Featuring Keynote Speaker Honorable George Owings Frederick Senior Center 1440 Taney Avenue Frederick, MD