August 2018 Meeting minutes

Four State CVEB Minutes

Hospice of the Panhandle

330 Hospice Lane

Kearneysville WV 25430

Meeting in the Education Center

Conference Line: Dial   US: +1 408 740 3766

   Meeting ID: 839 274 927

August 31, 2018

10:30 – 12:30

  • Meeting Facilitator: Sam Rock  and Jamila Fleet(Co-chairs)
  • Host: Hospice of the Panhandle
  • Call to order / Pledge of Allegiance (Led by Sam Rock)
  • Moment of Silence  (Led by Sam Rock)
  • Circulate sign-in sheet
  • Read Mission Statement
  • UPDATE Members on Veterans Day Parade Planning/Progress

Committee met with Lt. Doyle from the Martinsburg City Police Department and went through arrangements and process of the parade including where barriers will be set up. Union Sales permitted to use the parking lot. The parade will go down Queen Street. If there is a float, meeting place will be at the Sheriff’s Department. Martinsburg City Police will provide police vehicle to signal start of parade. Fundraiser at Walmart raised $333.20 for event.  The committee is looking into other ways to raise money. Next meeting date TBA. Money collected so far $510.00 Tri-State Submariners, $500.00 from Valley College and $480.00 from the first car wash. Committee discussed T-Shirt and Banner prices.

 

New Members/Visitors

Andrea Riley (Victim Advocate @ Shenandoah Women’s Center/Domestic Violence Victims Task Force

Cat Hagodorn (Family Resource Network/Catholic Charities)

Mya Daniels and Marisha Carpenter (intern @ Shenandoah Women’s Center)

  • Sam has received a donation of (men’s) shirts (please take shirts with you when you go if you know where a need is)
  • Sam raffles off a bucket of car wash supplies (estimated value $80.00)
  • Sam was invited to New York by WWE and met with NBC Universal.  Once CVEB is 501 C3, NBC would like to donate funds. Sam also has been chosen to participate in the Wounded Warrior leadership project.  Support groups and agency support to come.
  • Jamila updates on Sponsorship questions and request suggestions from group members in regards to ideas on additional agencies to invite.  All organizations are invited. Open event. Anyone from the VAMC that would like to attend the event should see Sarah Tolstyka. .EPTA has reached out and offered to assist with transporting Veterans to and from the Parade. Sam is working with Air National Guard in attempt to get a “flyover” prior to parade start. Sam has also reached out to MPD for an opening escort.
  • LaDonna Weller (CVEB Secretary) will have flyers at the next meeting advertising CVEB meeting date and times. Officers encourage membership to pass flyers out to increase CVEB awareness.
  • Lori Barrone Veteran Experience Officer provides update. Lori covers Maryland West Virginia and D. C. Lori commends Frederick County CVEB for their help with a recent veteran crisis. New VA Secretary (Tom) has been appointed, focus on Customer Service.  Mrs. Barrone is reaching out to promotes Vet Talk X exercises. These are positive uplifting stories about veterans in the communities.
  • Presentation by Cicily Burrows from SAMHSA (Substance Abuse and Mental Health Services Administration)
  • New Position nominees (Voting will take place @ next meeting)

Chris Basch- Treasurer

Jocelyn Doyle-Internal Communication Liaison

Danielle Clum-External Communication Liaison

  • By Law Update- Working with WVU Law Clinic and has been assigned a team that will provide best practice for by laws in regards to membership organizations
  • UPCOMING EVENTS

Americorp student requesting participation in a 9/11 Ceremony to honor service members

September 6 -Mobile Food Pantry @ Jefferson County DHHR

September 14-Mental Health First Aid Training (Contact Joseph Holliday @ Blue Ridge)

September 19-20 – Training on how to recognize signs of homicide in DV situations

October 25- WV National Guard Resource Fair (Contact LuAnne Kramer for information)

  • NEXT MEETING: September 28, 2018 (10:30-12:30) @ Hospice

 

 

Agenda for July 2018 general meeting

Four State CVEB Meeting
Agenda
Hospice of the Panhandle
330 Hospice Lane
Kearneysville WV 25430

Meeting in the Education Center

Conference Line: Dial   US: +1 408 740 3766  

   Meeting ID: 839 274 927

July 27, 2018

10:30 – 12:30

 

Meeting Facilitator: Samuel Rock and Jamila Fleet (Co-chairs)

Host: Hospice of the Panhandle

 

  • Call to Order/Pledge of Allegiance
  • Moment of Silence
  • Read the Mission Statement
  • Circulate sign in sheet
  • Introduction of new members
  • Old Business
    1. Committee Re-Engagement (sign-up sheets in the back)
    2. UPDATE Members on Veterans Day Parade Planning Progress

 

  1. New Business
    1. By Laws-still working on updates to submit with a 501c (3) package
    2. Referral Request- Suggestions for additional lawyers used by VSO’s
    3. Veteran’s Column in the newspaper.
  2. Presentations
    1. WV Workforce Career OneStop-Peter Christensen

 

  • Working Committees-10 Min/ Committee Reports
  • Open Forum/Member Suggestions (Group members share information in regards to upcoming events in the community and/or reach out to the group for direction in regards to specific veteran issues)
  • Closing Remarks: Next Meeting will be on August 31, 2018, from 10:30 to 12:30 @ Hospice of the Panhandle

 

Meeting Minutes for June 2018 general membership meeting

    Date: 29 June 2018

        Time: 10:30 A.M.

        Location: Hospice of the Panhandle

Board Members:

Present (Note the # required for a quorum) Absent
Jamila Fleet Co-Chair Joe Holliday – Communications
Sam Rock Co-Chair
La Donna Secretary
Simone – Communications

Guests:

 

Minutes:

 

Agenda Discussion Responsibility
UPDATE: NEW DIRECTION Incorporation/501 C3 . Sam updates the membership on the possibility of heading in a new direction (applying for a 501 C 3 status). Some members shared concerns in regards to risk and liabilities. Membership questions whether or not an “audit committee” will be gathered to ensure that funds are being spent properly. It was suggested that an attorney, accountant be consulted and a treasurer assigned. (Christopher Basch volunteers as Treasurer if no other suitable candidates are identified). Local Banks have been researched and United Bank was chosen due to their high documentation/record standards. Co-chair assures membership that the Board will remain transparent throughout the entire application process. It was determined that the By-Laws will need to be modified to support the status. Several members volunteered expertise (Kenneth Hawthorne Contract Specialist, Christopher Basche proficient in QuickBooks)

Co-Chair brings Motion to proceed with the application, Motion passed and voted upon. Motion to proceed APPROVED.

Officers will begin the application process and keep membership posted.
Fundraising Co-chair reaching out for fundraising ideas. Advanced Auto has donated a car cleaning bucket full of supplies in addition to volunteering their water for a car wash. Wal-Mart has volunteered a space in front of their store to set up a booth. Other suggestions: reach out to Job Corps for student volunteers *car wash*, silent auction @ the ROUNDHOUSE, selling ad space on the website, Golf Tournament, go fund me page, advertise a standing banner of local businesses, boosters, souvenir booklets etc. ALL CVEB MEMBERS
Spirit of Jefferson County Reaching out to members for assistance with article submissions. The Spirit of Jefferson County has agreed to feature a monthly article on Veteran related issues. Volunteers needed to write articles. Also needed are topics. It was discussed that members and committees provide suggested topics at the next meeting. ALL CVEB MEMBERS
Presentation: Home Helpers Lisa Fausey with HOME HELPERS: agency providing in-home non-medical care, providing personal care, meal preparation, light housekeeping, transportation, and emergency assistance devises. The agency will also assist with submission of Aid and Attendance Benefits.
Presentation: Honor Alliance Kenneth Hawthorne veteran organization serving veterans, first responders, military personnel and family members.

Offers PTSD Support Groups (Tuesdays from 4-6) recreational opportunities

education assistance

Veteran owned business certification and resume assistance available (Tuesdays from 1:30-3:30)  

Claim submission assistance.

Also offers PTSD support for spouses Tuesdays from 3:30 -4:00.

(126 E Burke Street @ the HUB)

Cascading messages Deacon Riders Veterans Family Picnic on September 22 @ VFW Grounds

Shuttle Bus and Courtesy Van Driver Volunteers needed: See Terry Stotler @ VAMC

St Leos collecting plastic bags for sleeping mats

Deacon Riders in Shepherdstown 4th of July parade @ 11 a.m.

Food Giveaway Covenant Baptist Church July 22, 2018

Veterans Resources & Recognition Day July 11, 2018, 9:00-2:00 Featuring Keynote Speaker Honorable George Owings Frederick Senior Center 1440 Taney Avenue Frederick, MD

 

Agenda for June 2018 member meeting

Four State CVEB Meeting

Hospice of the Panhandle

330 Hospice Lane

Kearneysville WV 25430

Meeting in Education Center

Conference Line: Dial   US: +1 408 740 3766  

   Meeting ID: 839 274 927

June 29, 2018

10:30 – 12:30

 

Meeting Facilitator: Samuel Rock and Jamila Fleet (Co-chairs)

Host: Hospice of the Panhandle

  • Call to Order/Pledge of Allegiance
  • Moment of Silence
  • Reading of the Mission Statement
  • Circulate sign in sheet
  • Introduction of new members

 

  • Old Business

    • Committee Re-Engagement (sign-up sheets in the back)
    • UPDATE Members on Veterans Day Parade Planning Progress

 

  • New Business

    • Update: Incorporation / 501(c)3 of CVEB
    • Treasurer position ( nominations )
    • Fundraising Ideas
    • Vacant officer positions ( nominations )
    • Regional CVEB Networking (Herndon)
    • Veteran’s Column in the newspaper.

 

  • Presentations

    • Lisa Fausey
    • Honor Alliance Team

 

  • Open Forum/Member Suggestions (Group members share information in regards to upcoming events in the community and/or reach out to the group for direction in regards to specific veteran issues)
  • Closing Remarks: Next Meeting will be on July 27, 2018, from 10:30 to 12:30 @ Hospice of the Panhandle

 

Meeting Minutes for May 2018

Four State CVEB Minutes

Hospice of the Panhandle

330 Hospice Lane

Kearneysville WV 25430

Meeting in Education Center

Conference Line: Dial   US: +1 408 740 3766

   Meeting ID: 839 274 927

May 25th, 2017

10:30 – 12:30

  • Meeting Facilitator: Sam Rock  and Jamila Fleet(Co-chairs)
  • Host: Hospice of the Panhandle
  • Call to order / Pledge of Allegiance (Led by Sam Rock)
  • Moment of Silence  (Led by Sam Rock)
  • Circulate sign-in sheet
  • Introductions of new members (Welcome David Galloway, Dan Roby (from APUS), Nikki Ingram- Orsini (from Sulphur Springs)
  • Old Business
  • UPDATE Members on Veterans Day Parade Planning/Progress
  • (Brian Tolstyka is the Committee Lead) (Sam Rock provided an update)  The last meeting it was reported that CVEB would have a sponsor (Mainstreet Martinsburg).  Unfortunately, as of right now CVEB will be taking on the responsibilities. The Main Street Martinsburg has now stated that they could not afford to handle the cost of hiring off-duty officers to block roads and street cleaning etc. The National Guard is going to approach Martinsburg and offer some of their personnel and equipment to assist.  The event is still a go however slated for 1 pm as opposed to 11 am (due to VA events going on). It was also determined that insurance will have to be purchased (There are two bids out right now)
  • Brian updated the group on different ideas for fundraising (such as raffling off a pistol). Other fundraising events such as a Golf Tournament suggested. All ideas and comments related to the Events Committee directed to Brian Tolstyka.
  • Jamilla spoke in regards to her engagement progress thus far. She has reached out to  The Girl Scouts, 4-H, Elaine BoBo at Berk Co Schools and Bondie Shay from Jefferson County Schools.  
  • FACEBOOK LIVE BEING STREAMED as of NOW.
  • Committee Re-engagement (Sam updates the group on the re-engaging committee persons. Please reach out to community members, veterans, resource providers and invite them to rejoin the CVEB. There are sign-in sheets that will be available in the back of the room. Sign up sheets are located in the back of the room and will be moving forward).
  • Reminder: The suggestion box is located in the back. Please drop your suggestions in the box.
  • Mission Statement read aloud. Moving forward the Mission statement will be read at every meeting.
  • New Business
  • New Committees Creation (EVENTS & MEMBERSHIP)
  • Jamilla request that current members sign up for the committee that most aligns with their passion or field. If committees do not have enough members, they can combine with other committees.  New Leads will need to be established. Committee members should review the Community Needs Assessment to develop new Goals.
  • Public Forum is slated for this year.  Committees will be expected to work on a workshop to present the Forum.
  • Meet and Greet other committee members.
  • Upcoming Events (Group members share information about upcoming events in the community)
  • Presentations
  • Rob Harley with TSES (Therapeutic Supportive Employment Services, Compensated Work Therapy, Supported Employment, Community Based Employment Services. )
  • Robert Harley provided in-depth information about TSES and CWT. These programs provide employment support services to assist veterans with reintegrating back into society.  Programs provide the veteran with work experience including but not limited to things like getting along with co-workers, getting to work on time. Programs also provide veterans with resumes creation and identification of employment opportunities.  These programs are geared towards getting veterans back to full-time employment. Veterans in CWT and TSES are provided with a minimum wage stipend while participating in the programs. (Contact Donna Bejian)
  • Sulphur Springs (Information regarding recent achievements)
  • Nikki Ingram-Orsini from Orsini Farms LLC. The farm has been in the family since the 1940’s. They currently have grass-fed beef, horse boarding, and indoor riding arena rentals. The Farm paired with the Farmer Veteran Coalition who provides resources and mentoring to veterans who are starting out in agriculture. The FVC has a  “Home Grown by Hero” label, the official Farmer/Veteran branding program. With help from the Farmer/Veteran Fellowship fund, Sulphur Springs applied for a grant. Tractor Supply came in and provided the funding  (one of 50 grants provided across the United States). Sulphur Springs is a supporter of “Mission 22” and raised over $700.00 to contribute to their cause.
  • Introduction of Laurie Barrone, VA VEO Field Consultant
  • Open Forum / Member Suggestions
  • LaDonna Duckett brought two veteran issues to the floor for assistance.  One veteran located in a rural area experiencing difficulty with selling his home. Another veteran recently diagnosed with Cancer experiencing financial crisis related to rent and transportation. CVEB members provided with resources and referrals.
  • Closing Remarks:
  • UPCOMING EVENTS:
  • Community Day in the Park on June 16, 2018
  • Quarterly Health and Human Resource Collaborative meeting held June 1, 2018, at Martinsburg DHHR.
  • Next Meeting:  June 29th, 2018 10:30 AM to 12:30 PM

 Confirmed Location:    Hospice of the Panhandle