Agenda February 2019

Four State CVEB Meeting

Hospice of the Panhandle

330 Hospice Lane

Kearneysville WV 25430

Meeting in the Education Center

February 22, 2019

10:30 – 12:30

Monthly Meeting

Friday 10:30 am | 2 hours | (UTC-05:00) Eastern Time (US & Canada)

Meeting number: 623 051 107

Password: ZdRYqTPm

 

Join by video system

623051107@fourstatecveb.my.webex.com

You can also dial 173.243.2.68 and enter your meeting number.

 

Join by phone

+1-510-338-9438 USA Toll

Access code: 623 051 107

 

Meeting Facilitator: Simone Hawthorne (President), Chris Basch (Vice-President)

Host: Hospice of the Panhandle

  1.  Call to order / Pledge of Allegiance
  2.  Moment of Silence
  3.  Circulate sign-in sheet
  4.   Introductions of new members
  5.  Old Business
  • Bylaws
  • Committees

 

  1.  New Business

 

    1. New needs Survey for 2019

 

    1. Upcoming Events (Group members share information about upcoming events in the community)

 

  1.   Presentations

 

  • Greg Edens (Vet Center)
  • Chris Basch

 

  1. Open Forum / Member Suggestions
  2.  Closing Remarks: Next Meeting:  March 29th 2019, 10:30 AM to 12:30 PM

Confirmed Location:    Hospice of the Panhandle

 

January 2019 Meeting Agenda

Four State CVEB Meeting Agenda

Hospice of the Panhandle

330 Hospice Lane

Kearneysville WV 25430

Meeting in the Education Center

Conference Line: Dial   US: +1 408-740-3766

Meeting ID: 839 274 927

January 25, 2019

10:30-12:30

  • Meeting facilitator: CVEB Officers
  • Host: Hospice of the Panhandle
  • Call to order/ Pledge of Allegiance (Led by Joe Holliday)
  • Moment of Silence (Led by Joe Holliday)
  • Circulate Sign-in Sheet
  • Read Mission Statement ( Chris Basch)
  • Visitor Introductions

Old Business:

  • Open floor for voting; Sgt@Arms, Vice President, Communication (Social Media), internal communication liaison.
  • Secretary position still open  
  • Co-communication position open: Outreach
  • Committee Chairs and committees
  • Bylaws (5 min)

New Business:

  • Planning 2019: Public Forums and other events, let’s get this done!
  • New meeting format

Presentations:

Two presentations are planned but presenters are not yet confirmed.

Open discussion and adjourning of the meeting.

November 2018 Meeting Agenda

Four State CVEB Agenda  

Hospice of the Panhandle

330 Hospice Lane

Kearneysville WV 25430

Meeting in the Education Center

November 30, 2018

Conference Line: Dial   US: +1 646 876 9923  
   Meeting ID: 656 124 624
Time: 10:30 – 12:30

 

Meeting Facilitator: Samuel Rock and Jamila Fleet (Co-Chairs)

Location: Hospice of the Panhandle

  1. Call to Order / Pledge of Allegiance
  2. Moment of Silence
  3. Read the Mission Statement
  4. Circulate sign in sheet
  5. Introduction of new members

 

Old Business

  • Review Parade Event
  • Vote on adoption of 501 c3
  • Review WVU proposed Bylaw changes
  • Discuss CVEB focus areas
  • Vote on vacancies
  • propose a new meeting schedule

Propose a new meeting schedule.

New Business

  1. Open Forum/Member Suggestions (Group members share information in regards to upcoming events in the community and/or reach out to the group for direction in regards to specific veteran issues)
  2. Special Requests – DONATE CHILDREN’S BOOKS

– Book Drive –  Please bring in any new or slightly used children’s book for Berkeley Springs American Legion Auxiliary Christmas Party.  

Upcoming Events Announcements.

Next Meeting: No meeting for December.  If you are having a holiday party, please share information with the members.

 

Agenda for July 2018 general meeting

Four State CVEB Meeting
Agenda
Hospice of the Panhandle
330 Hospice Lane
Kearneysville WV 25430

Meeting in the Education Center

Conference Line: Dial   US: +1 408 740 3766  

   Meeting ID: 839 274 927

July 27, 2018

10:30 – 12:30

 

Meeting Facilitator: Samuel Rock and Jamila Fleet (Co-chairs)

Host: Hospice of the Panhandle

 

  • Call to Order/Pledge of Allegiance
  • Moment of Silence
  • Read the Mission Statement
  • Circulate sign in sheet
  • Introduction of new members
  • Old Business
    1. Committee Re-Engagement (sign-up sheets in the back)
    2. UPDATE Members on Veterans Day Parade Planning Progress

 

  1. New Business
    1. By Laws-still working on updates to submit with a 501c (3) package
    2. Referral Request- Suggestions for additional lawyers used by VSO’s
    3. Veteran’s Column in the newspaper.
  2. Presentations
    1. WV Workforce Career OneStop-Peter Christensen

 

  • Working Committees-10 Min/ Committee Reports
  • Open Forum/Member Suggestions (Group members share information in regards to upcoming events in the community and/or reach out to the group for direction in regards to specific veteran issues)
  • Closing Remarks: Next Meeting will be on August 31, 2018, from 10:30 to 12:30 @ Hospice of the Panhandle

 

Meeting Minutes for June 2018 general membership meeting

    Date: 29 June 2018

        Time: 10:30 A.M.

        Location: Hospice of the Panhandle

Board Members:

Present (Note the # required for a quorum) Absent
Jamila Fleet Co-Chair Joe Holliday – Communications
Sam Rock Co-Chair
La Donna Secretary
Simone – Communications

Guests:

 

Minutes:

 

Agenda Discussion Responsibility
UPDATE: NEW DIRECTION Incorporation/501 C3 . Sam updates the membership on the possibility of heading in a new direction (applying for a 501 C 3 status). Some members shared concerns in regards to risk and liabilities. Membership questions whether or not an “audit committee” will be gathered to ensure that funds are being spent properly. It was suggested that an attorney, accountant be consulted and a treasurer assigned. (Christopher Basch volunteers as Treasurer if no other suitable candidates are identified). Local Banks have been researched and United Bank was chosen due to their high documentation/record standards. Co-chair assures membership that the Board will remain transparent throughout the entire application process. It was determined that the By-Laws will need to be modified to support the status. Several members volunteered expertise (Kenneth Hawthorne Contract Specialist, Christopher Basche proficient in QuickBooks)

Co-Chair brings Motion to proceed with the application, Motion passed and voted upon. Motion to proceed APPROVED.

Officers will begin the application process and keep membership posted.
Fundraising Co-chair reaching out for fundraising ideas. Advanced Auto has donated a car cleaning bucket full of supplies in addition to volunteering their water for a car wash. Wal-Mart has volunteered a space in front of their store to set up a booth. Other suggestions: reach out to Job Corps for student volunteers *car wash*, silent auction @ the ROUNDHOUSE, selling ad space on the website, Golf Tournament, go fund me page, advertise a standing banner of local businesses, boosters, souvenir booklets etc. ALL CVEB MEMBERS
Spirit of Jefferson County Reaching out to members for assistance with article submissions. The Spirit of Jefferson County has agreed to feature a monthly article on Veteran related issues. Volunteers needed to write articles. Also needed are topics. It was discussed that members and committees provide suggested topics at the next meeting. ALL CVEB MEMBERS
Presentation: Home Helpers Lisa Fausey with HOME HELPERS: agency providing in-home non-medical care, providing personal care, meal preparation, light housekeeping, transportation, and emergency assistance devises. The agency will also assist with submission of Aid and Attendance Benefits.
Presentation: Honor Alliance Kenneth Hawthorne veteran organization serving veterans, first responders, military personnel and family members.

Offers PTSD Support Groups (Tuesdays from 4-6) recreational opportunities

education assistance

Veteran owned business certification and resume assistance available (Tuesdays from 1:30-3:30)  

Claim submission assistance.

Also offers PTSD support for spouses Tuesdays from 3:30 -4:00.

(126 E Burke Street @ the HUB)

Cascading messages Deacon Riders Veterans Family Picnic on September 22 @ VFW Grounds

Shuttle Bus and Courtesy Van Driver Volunteers needed: See Terry Stotler @ VAMC

St Leos collecting plastic bags for sleeping mats

Deacon Riders in Shepherdstown 4th of July parade @ 11 a.m.

Food Giveaway Covenant Baptist Church July 22, 2018

Veterans Resources & Recognition Day July 11, 2018, 9:00-2:00 Featuring Keynote Speaker Honorable George Owings Frederick Senior Center 1440 Taney Avenue Frederick, MD

 

Agenda for June 2018 member meeting

Four State CVEB Meeting

Hospice of the Panhandle

330 Hospice Lane

Kearneysville WV 25430

Meeting in Education Center

Conference Line: Dial   US: +1 408 740 3766  

   Meeting ID: 839 274 927

June 29, 2018

10:30 – 12:30

 

Meeting Facilitator: Samuel Rock and Jamila Fleet (Co-chairs)

Host: Hospice of the Panhandle

  • Call to Order/Pledge of Allegiance
  • Moment of Silence
  • Reading of the Mission Statement
  • Circulate sign in sheet
  • Introduction of new members

 

  • Old Business

    • Committee Re-Engagement (sign-up sheets in the back)
    • UPDATE Members on Veterans Day Parade Planning Progress

 

  • New Business

    • Update: Incorporation / 501(c)3 of CVEB
    • Treasurer position ( nominations )
    • Fundraising Ideas
    • Vacant officer positions ( nominations )
    • Regional CVEB Networking (Herndon)
    • Veteran’s Column in the newspaper.

 

  • Presentations

    • Lisa Fausey
    • Honor Alliance Team

 

  • Open Forum/Member Suggestions (Group members share information in regards to upcoming events in the community and/or reach out to the group for direction in regards to specific veteran issues)
  • Closing Remarks: Next Meeting will be on July 27, 2018, from 10:30 to 12:30 @ Hospice of the Panhandle