Meeting Minutes for June 2018 general membership meeting

    Date: 29 June 2018

        Time: 10:30 A.M.

        Location: Hospice of the Panhandle

Board Members:

Present (Note the # required for a quorum) Absent
Jamila Fleet Co-Chair Joe Holliday – Communications
Sam Rock Co-Chair
La Donna Secretary
Simone – Communications





Agenda Discussion Responsibility
UPDATE: NEW DIRECTION Incorporation/501 C3 . Sam updates the membership on the possibility of heading in a new direction (applying for a 501 C 3 status). Some members shared concerns in regards to risk and liabilities. Membership questions whether or not an “audit committee” will be gathered to ensure that funds are being spent properly. It was suggested that an attorney, accountant be consulted and a treasurer assigned. (Christopher Basch volunteers as Treasurer if no other suitable candidates are identified). Local Banks have been researched and United Bank was chosen due to their high documentation/record standards. Co-chair assures membership that the Board will remain transparent throughout the entire application process. It was determined that the By-Laws will need to be modified to support the status. Several members volunteered expertise (Kenneth Hawthorne Contract Specialist, Christopher Basche proficient in QuickBooks)

Co-Chair brings Motion to proceed with the application, Motion passed and voted upon. Motion to proceed APPROVED.

Officers will begin the application process and keep membership posted.
Fundraising Co-chair reaching out for fundraising ideas. Advanced Auto has donated a car cleaning bucket full of supplies in addition to volunteering their water for a car wash. Wal-Mart has volunteered a space in front of their store to set up a booth. Other suggestions: reach out to Job Corps for student volunteers *car wash*, silent auction @ the ROUNDHOUSE, selling ad space on the website, Golf Tournament, go fund me page, advertise a standing banner of local businesses, boosters, souvenir booklets etc. ALL CVEB MEMBERS
Spirit of Jefferson County Reaching out to members for assistance with article submissions. The Spirit of Jefferson County has agreed to feature a monthly article on Veteran related issues. Volunteers needed to write articles. Also needed are topics. It was discussed that members and committees provide suggested topics at the next meeting. ALL CVEB MEMBERS
Presentation: Home Helpers Lisa Fausey with HOME HELPERS: agency providing in-home non-medical care, providing personal care, meal preparation, light housekeeping, transportation, and emergency assistance devises. The agency will also assist with submission of Aid and Attendance Benefits.
Presentation: Honor Alliance Kenneth Hawthorne veteran organization serving veterans, first responders, military personnel and family members.

Offers PTSD Support Groups (Tuesdays from 4-6) recreational opportunities

education assistance

Veteran owned business certification and resume assistance available (Tuesdays from 1:30-3:30)  

Claim submission assistance.

Also offers PTSD support for spouses Tuesdays from 3:30 -4:00.

(126 E Burke Street @ the HUB)

Cascading messages Deacon Riders Veterans Family Picnic on September 22 @ VFW Grounds

Shuttle Bus and Courtesy Van Driver Volunteers needed: See Terry Stotler @ VAMC

St Leos collecting plastic bags for sleeping mats

Deacon Riders in Shepherdstown 4th of July parade @ 11 a.m.

Food Giveaway Covenant Baptist Church July 22, 2018

Veterans Resources & Recognition Day July 11, 2018, 9:00-2:00 Featuring Keynote Speaker Honorable George Owings Frederick Senior Center 1440 Taney Avenue Frederick, MD


Agenda for June 2018 member meeting

Four State CVEB Meeting

Hospice of the Panhandle

330 Hospice Lane

Kearneysville WV 25430

Meeting in Education Center

Conference Line: Dial   US: +1 408 740 3766  

   Meeting ID: 839 274 927

June 29, 2018

10:30 – 12:30


Meeting Facilitator: Samuel Rock and Jamila Fleet (Co-chairs)

Host: Hospice of the Panhandle

  • Call to Order/Pledge of Allegiance
  • Moment of Silence
  • Reading of the Mission Statement
  • Circulate sign in sheet
  • Introduction of new members


  • Old Business

    • Committee Re-Engagement (sign-up sheets in the back)
    • UPDATE Members on Veterans Day Parade Planning Progress


  • New Business

    • Update: Incorporation / 501(c)3 of CVEB
    • Treasurer position ( nominations )
    • Fundraising Ideas
    • Vacant officer positions ( nominations )
    • Regional CVEB Networking (Herndon)
    • Veteran’s Column in the newspaper.


  • Presentations

    • Lisa Fausey
    • Honor Alliance Team


  • Open Forum/Member Suggestions (Group members share information in regards to upcoming events in the community and/or reach out to the group for direction in regards to specific veteran issues)
  • Closing Remarks: Next Meeting will be on July 27, 2018, from 10:30 to 12:30 @ Hospice of the Panhandle


Understanding Suicide: From Risk Factors to Prevention, and How to Get Help

Understanding Suicide: From Risk Factors to Prevention, and How to Get Help


Suicide is the 10th leading cause of death in the United States, and it is one of just three leading causes that are on the rise. (1) While mental health conditions elevate the risk for suicide, it is rarely caused by any single factor. Suicide is a complex and growing problem. The economic and human cost of suicide to individuals, families, and communities makes it a public health issue.

According to a report released this month by the Centers for Disease Control and Prevention (CDC), suicide rates rose in nearly every state between 1999 and 2016. Only Nevada saw a 1 percent decline. Half of all states saw suicides increase by more than 30 percent since 1999.

There are risk factors that can help us identify people in need of extra support, and sometimes there are warning signs. But diagnosing suicide risk isn’t as simple as performing a well-check on someone. The red flags, if they are there at all, can be very subtle.

Read the original post here

Meeting Minutes for May 2018

Four State CVEB Minutes

Hospice of the Panhandle

330 Hospice Lane

Kearneysville WV 25430

Meeting in Education Center

Conference Line: Dial   US: +1 408 740 3766

   Meeting ID: 839 274 927

May 25th, 2017

10:30 – 12:30

  • Meeting Facilitator: Sam Rock  and Jamila Fleet(Co-chairs)
  • Host: Hospice of the Panhandle
  • Call to order / Pledge of Allegiance (Led by Sam Rock)
  • Moment of Silence  (Led by Sam Rock)
  • Circulate sign-in sheet
  • Introductions of new members (Welcome David Galloway, Dan Roby (from APUS), Nikki Ingram- Orsini (from Sulphur Springs)
  • Old Business
  • UPDATE Members on Veterans Day Parade Planning/Progress
  • (Brian Tolstyka is the Committee Lead) (Sam Rock provided an update)  The last meeting it was reported that CVEB would have a sponsor (Mainstreet Martinsburg).  Unfortunately, as of right now CVEB will be taking on the responsibilities. The Main Street Martinsburg has now stated that they could not afford to handle the cost of hiring off-duty officers to block roads and street cleaning etc. The National Guard is going to approach Martinsburg and offer some of their personnel and equipment to assist.  The event is still a go however slated for 1 pm as opposed to 11 am (due to VA events going on). It was also determined that insurance will have to be purchased (There are two bids out right now)
  • Brian updated the group on different ideas for fundraising (such as raffling off a pistol). Other fundraising events such as a Golf Tournament suggested. All ideas and comments related to the Events Committee directed to Brian Tolstyka.
  • Jamilla spoke in regards to her engagement progress thus far. She has reached out to  The Girl Scouts, 4-H, Elaine BoBo at Berk Co Schools and Bondie Shay from Jefferson County Schools.  
  • Committee Re-engagement (Sam updates the group on the re-engaging committee persons. Please reach out to community members, veterans, resource providers and invite them to rejoin the CVEB. There are sign-in sheets that will be available in the back of the room. Sign up sheets are located in the back of the room and will be moving forward).
  • Reminder: The suggestion box is located in the back. Please drop your suggestions in the box.
  • Mission Statement read aloud. Moving forward the Mission statement will be read at every meeting.
  • New Business
  • New Committees Creation (EVENTS & MEMBERSHIP)
  • Jamilla request that current members sign up for the committee that most aligns with their passion or field. If committees do not have enough members, they can combine with other committees.  New Leads will need to be established. Committee members should review the Community Needs Assessment to develop new Goals.
  • Public Forum is slated for this year.  Committees will be expected to work on a workshop to present the Forum.
  • Meet and Greet other committee members.
  • Upcoming Events (Group members share information about upcoming events in the community)
  • Presentations
  • Rob Harley with TSES (Therapeutic Supportive Employment Services, Compensated Work Therapy, Supported Employment, Community Based Employment Services. )
  • Robert Harley provided in-depth information about TSES and CWT. These programs provide employment support services to assist veterans with reintegrating back into society.  Programs provide the veteran with work experience including but not limited to things like getting along with co-workers, getting to work on time. Programs also provide veterans with resumes creation and identification of employment opportunities.  These programs are geared towards getting veterans back to full-time employment. Veterans in CWT and TSES are provided with a minimum wage stipend while participating in the programs. (Contact Donna Bejian)
  • Sulphur Springs (Information regarding recent achievements)
  • Nikki Ingram-Orsini from Orsini Farms LLC. The farm has been in the family since the 1940’s. They currently have grass-fed beef, horse boarding, and indoor riding arena rentals. The Farm paired with the Farmer Veteran Coalition who provides resources and mentoring to veterans who are starting out in agriculture. The FVC has a  “Home Grown by Hero” label, the official Farmer/Veteran branding program. With help from the Farmer/Veteran Fellowship fund, Sulphur Springs applied for a grant. Tractor Supply came in and provided the funding  (one of 50 grants provided across the United States). Sulphur Springs is a supporter of “Mission 22” and raised over $700.00 to contribute to their cause.
  • Introduction of Laurie Barrone, VA VEO Field Consultant
  • Open Forum / Member Suggestions
  • LaDonna Duckett brought two veteran issues to the floor for assistance.  One veteran located in a rural area experiencing difficulty with selling his home. Another veteran recently diagnosed with Cancer experiencing financial crisis related to rent and transportation. CVEB members provided with resources and referrals.
  • Closing Remarks:
  • Community Day in the Park on June 16, 2018
  • Quarterly Health and Human Resource Collaborative meeting held June 1, 2018, at Martinsburg DHHR.
  • Next Meeting:  June 29th, 2018 10:30 AM to 12:30 PM

 Confirmed Location:    Hospice of the Panhandle

Agenda for May 2018 member meeting

Agenda for May 2018 member meeting

Four State CVEB Meeting Agenda

Hospice of the Panhandle

330 Hospice Lane

Kearneysville WV 25430

Meeting in Education Center

Conference Line: Dial   US: +1 408 740 3766

   Meeting ID: 839 274 927

May 25th, 2017

10:30 – 12:30

Meeting Facilitator: Sam Rock  and Jamila Fleet(Co-chairs)

Host: Hospice of the Panhandle

 Call to order / Pledge of Allegiance

 Moment of Silence

 Circulate sign-in sheet

  Introductions of new members

 Old Business

  1. UPDATE Members on Veterans Day Parade Planning/Progress
  2. Committee Re-engagement (Sign up sheets)

New Business

    1. New Committees Creation (EVENTS & MEMBERSHIP)
    2. Meet and Greet other committee members
    3. Upcoming Events (Group members share information about upcoming events in the community)



  1. Rob Harley with TSES (Therapeutic and Supportive Employment Services)
  2. Sulphur Springs (Information regarding recent achievements)


Open Forum / Member Suggestions

Closing Remarks: Next Meeting:  June 29th, 2018 10:30 AM to 12:30 PM

Confirmed Location:    Hospice of the Panhandle


Meeting Minutes for April 2018

Four State CVEB Meeting Minutes

April 27th, 2018

10:30 – 11:30

Hospice of the Panhandle



Call to Order:

Pledge of Allegiance (Led by Samuel Rock- Co-Chair)

Introduction of New Members (Led by Samuel Rock- Co-Chair)

Old Business: (Led by Samuel Rock- Co-Chair)

  • Veterans Day Parade Committee
  • Sam announced a new partnership with Randy Lewis, Executive Director of Main Street Martinsburg and he will join the Four State CVEB next meeting to discuss the Veterans Parade.
  • He has assured him that Main Street Martinsburg is taking on all of the fees for a Veterans Day parade.
  • Randy Lewis, Terry Stotler, and Danielle Clum have volunteered to be on the committee
  • Thomas Smith reports that he has spoken to Hedgesville FD and Blackout and they are going to participate in the Martinsburg Veterans Parade. American Legion Riders will also attend.


New Business: (Led by  Co-Chairs Samuel Rock-and Jamila Fleet)

  • Suggestions box: Please submit your comments/suggestions to help us grow and improve the board. Officers will discuss how to implement changes based on comments/suggestions
  • Jamila spoke on the importance of the growth of the Four State CVEB
  • Goals:
  • We need to re-engage the Committees, the Committees need to be reorganized
  • Hold a forum/expo within a year
  • Need to update needs survey
  • Operate locally and regionally


Guest Speakers:

  • Randall Everhart: Community Liaison Valley College  

287 Aikens Center Martinsburg, WV 25404  

T 304-263-0979  C 240-675-2720 F 304-263-2413

  • Yellow Ribbon school
  • Frequent start dates, online every 3 weeks, only 1 class @ a time; designed for working professionals or those who need to focus on 1 thing at a time
  • No prerequisites or electives
  • Drug and background testing required for healthcare programs (Background test results are evaluated for enrollment and are decided case by case)
  • Maryland currently has an expungement program:

Legal Expungement Assistance Project: Horizon Goodwill Industries

1415 Pennsylvania Ave. Hagerstown, MD 21742

Phone: (301) 733-7330

  • Have counselors and are able to accommodate any special needs; “Culture of Caring”
  • Current job placement is 80%; graduation rate is 76% percent


  • Randall also offered the use of the Valley College campus for committee meetings


Upcoming Events:

  • Every Tuesday 4:30-5:30 PM @ Martinsburg HUB: PTSD Support Group open to Veterans and Families, POC: Simone Hawthorne,
  • May 1st on 9 AM: Frederick MD CVEB Mt. St. Mary’s Frederick Campus, 5350 Spectrum Dr, Frederick, MD 21703
  • May 2nd 1 – 3 pm: Loudoun County Veterans Collaborative meeting will be at Paul Davis Restoration 44601 Guilford Drive Suite 100, Ashburn, VA 20147
  • May 14th: Northern Shenandoah Valley CVEB Military Expo @ Shenandoah University,


  • May 25th-28th: March to Arlington National Cemetery w/ Heroes on the River, POC:

Adam Packham,

  • June 29th: 2nd Annual 10th District Congressional District Hiring Event 75-100 employers in attendance, Location TBD. POC: Anthony Barnes-
  • August TBD: Mental Health Summit
  • November TBD: Hero Haven Homeless Stand Down
  • Several Dates: Grief Support Groups @ Hospice of the Panhandle,

To pre-register for any support group, contact the Center for Grief Support at or 304-264-0406. 


Closing Remarks:

  • Sam Rock urged everyone to invite others and encourage any members who haven’t attended to come back


Next Meeting:

  • May 25th, 2018 from 10:30 AM to 12:30 PM  

Hospice of the Panhandle

330 Hospice Lane

Kearneysville, WV 25430


Action Item Assigned To: Deadline:
Meeting Minutes Ashley   A.S.A.P
Submit Objectives and Measurable Items to G-mail Committee Leads A.S.A.P
Send Agenda items to G-mail All A.S.A.P